Privacy Policy

At Karate in the Community CIC, we are committed to safeguarding the privacy of our participants, website visitors, and all individuals whose personal data we collect and process. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).

1. Who We Are

Karate in the Community is a Community Interest Company (CIC) dedicated to promoting physical fitness, self-discipline, and confidence through karate classes and community engagement. Our registered office is located at:

Westcotts Chartered Accountants, Plym House,  3 Longbridge Road, Marsh Mills, Plymouth, PL6 8LT

Our Company Registration Number is 14620316

2. Information We Collect

We collect personal data that you provide directly to us or through third-party services, as well as information that is automatically collected when you use our services. This may include:

  • Personal Information: Name, contact details (email address, phone number, postal address), date of birth, emergency contact information, and any other personal details you voluntarily provide.
  • Health Information: Medical conditions, allergies, or other relevant health information that may be required for safety during karate training.
  • Payment Information: Bank details, card information, or payment transaction history.
  • Communication Data: Information related to your communication with us, including email and phone conversations, as well as correspondence through our website.
  • Usage Data: Information about how you use our website, including IP address, browser type, device type, and pages visited.

3. How We Use Your Information

We use your personal data for the following purposes:

  • To provide karate training and community services.
  • To manage membership and participation in our programs and events.
  • To ensure the safety and well-being of participants, including keeping health records where relevant.
  • To process payments and manage financial transactions.
  • To communicate with you regarding upcoming classes, events, or administrative matters.
  • To comply with legal obligations and respond to lawful requests by public authorities.
  • To improve our services, including tracking website usage and user interactions.

4. Legal Basis for Processing

We will only process your personal data when we have a legal basis to do so. This includes:

  • Consent: When you have given your explicit consent for us to process your personal data for specific purposes (e.g., subscribing to newsletters).
  • Contract: When processing is necessary for the performance of a contract (e.g., participation in karate programs).
  • Legal Obligation: When we are required to comply with legal or regulatory obligations.
  • Legitimate Interests: When processing is necessary for the legitimate interests of our company or third parties, provided that those interests do not override your rights and freedoms.

5. Data Sharing and Disclosure

We will not share your personal data with third parties except in the following circumstances:

  • Service Providers: We may share your information with trusted service providers (e.g., payment processors, IT service providers) to facilitate our services.
  • Legal Requirements: We may disclose your personal information when required by law or in response to legal proceedings or regulatory authorities.
  • Health and Safety: In case of an emergency, we may share health information with medical professionals.
  • With Your Consent: We may share your personal data with third parties where you have explicitly consented.

6. Data Security

We take reasonable steps to protect your personal data from unauthorized access, use, or disclosure. These measures include:

  • Secure storage of data on encrypted servers.
  • Regular data security audits.
  • Restricting access to personal data to authorized personnel only.

However, no data transmission over the internet or electronic storage is entirely secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

7. Retention of Data

We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. After that, we will securely delete or anonymize your data, unless we are required by law to retain it for a longer period.

8. Your Rights

As a data subject, you have the following rights under GDPR:

  • Right to Access: You can request access to the personal data we hold about you.
  • Right to Rectification: You have the right to request correction of inaccurate or incomplete data.
  • Right to Erasure: You can request that we delete your personal data, subject to certain conditions.
  • Right to Restrict Processing: You may request that we limit the processing of your personal data.
  • Right to Data Portability: You have the right to receive your data in a commonly used, machine-readable format.
  • Right to Object: You can object to the processing of your data for certain purposes, such as direct marketing.
  • Right to Withdraw Consent: Where consent is the basis for processing, you may withdraw your consent at any time.

To exercise any of these rights, please contact us at hello@karateinthecommunity.com

9. Cookies and Website Data

Our website uses cookies to improve user experience and analyse website traffic. For more information on how we use cookies, please refer to our [Cookie Policy].

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites, and we encourage you to read their privacy policies before sharing any personal information.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the revised date. We encourage you to review this policy periodically to stay informed of how we are protecting your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please contact us at:

Karate in the Community CIC, ℅ Westcotts Chartered Accountants, Plym House, 3 Longbridge Road, Marsh Mills, Plymouth, PL6 8LT, or email us at hello@karateinthecommunity.org.uk

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